Have you ever been on a video call that felt more like torture than a productive meeting? With the rise of remote work, video calls have become an indispensable tool for staying connected and collaborating with colleagues and clients, but sometimes they can be a hindrance rather than a plus.
However, a well-done video call can be a great plus for any company. A well-organized and targeted video call can increase productivity, collaboration, and customer satisfaction. Here are some tips to make your video calls more effective:
CHOOSE A GOOD PLACE
It is important to make the video call in a place with good lighting, which allows the interlocutors to see each other clearly and clearly
Some video conferencing tools allow you to blur the background or replace it with an alternative one.
TO BE ON TIME
Try to join the meeting at least 5 minutes before the agreed time, to make sure that you can enter correctly.
ELIMINATE NOISE AND INTERRUPTIONS
When you are working from home, if you do not live alone, it is best to notify that a video call is going to take place to prevent possible interruptions.
In addition, it is suggested to mute the cell phone or the notifications of your computer applications, since the sound can divert attention during the meeting.
SECURING TECHNICAL INFRASTRUCTURE
Make sure that everything works correctly: the internet connection, the platform itself, the webcam and the microphone, as well as accessories such as the documents that are going to be shared or other applications that are going to be needed during the meeting.
Perform technical tests and checks, especially if it is an important meeting.
HAVE ACTIVE LISTENING
A good option to maintain attention and not lose the thread is to take notes with the conclusions reached during the videoconference.
Avoid multitasking, not only so that the meeting
BE AGILE
The date and time of the meeting must be clear, especially for those critical meetings, taking into account the time differences for those international video conferences.
It is essential to establish a specific objective for the meeting and the different points that are going to be discussed, so as not to fall into redundancies, discussions or diversions. It is also important to respect the speaking time and the opinion of the other.
Limit the times, hold meetings where possible of no more than 30 minutes.
Be specific in your messages, avoid repeating what someone else has said, and not be redundant.
MAKE MEETING MINUTES
The organizer of the meeting must send a minute where what was discussed and agreed is made clear and the steps to follow are clearly specified, assigning those responsible for each of them.
If everyone in the meeting agrees and it is an important meeting, it can be recorded so that you can listen to it again if necessary.
